Generally. End User Departments are responsible for settling business terms in UConn’s best interest. Prior to initiating a requisition for a purchase, the End User Department must designated an individual who will be authorized to negotiate and decide business terms on its behalf.
Requesting Procurement Services Assistance, as Needed. While Procurement Services defers to the business decisions of end users, Procurement Services supports business term negotiation and decision-making by
Reviewing proposals and alerting end users of any unusual business terms and of any business terms that appear to not yet have been settled
Helping end users develop negotiation strategies and conduct negotiations.
Advising end users on market norms.
Memorializing the final business terms in a contract. (Procurement Services will generally conduct this activity without End User request for purchases that do not qualify for a Free-Standing Purchase Order or a P-Card purchase under applicable procedures.
UConn Responsibilities. Many deals require UConn to provide the vendor with physical space, data, resources, or other items. The End User Department must ensure that UConn is able to provide these (and determine what additional costs UConn may incur to provide these). For example, research instruments often need support from Facilities (to ensure that the instrument can be installed where proposed) and UITS (to ensure UConn can support the instrument’s IT specifications).