“Cutting the Red Tape” Policies and Procedures

On June 30, 2017, the Governor signed Public Act 17-130, dubbed the “Cutting the Red Tape” legislation. One purpose of the legislation was to make it easier for UConn to make three types of purchases: “Overseas Purchases,” “Outside Funds Purchases,” and “Collaboration Contract Purchases.”

On November 1, 2017, UConn’s Board of Trustees approved Policies to govern these three types of purchases. UConn subsequently developed Procedures to execute on the Board of Trustee’s Policies.

The chart below provides an overview of the exciting new sourcing options provided by the “Cutting the Red Tape” legislation, policies, and procedures. The chart below does not contain all the applicable details and requirements. It is important for End User Departments to review the applicable Policies and Procedures posted below. New forms will need to be attached to requisitions for purchases made under these “Cutting the Red Tape” sourcing options. The forms are posted in the chart below.

Please contact Eliezer Strassfeld, Associate Director of Procurement Contracting & Compliance, with any questions or if you would like Procurement Services to provide you or your department with a customized training session on these new sourcing options.

Category Applicable to Board of Trustee Policy Procedure Form to be Submitted with Requisition New Cutting the Red Tape Sourcing Options

 

Overseas Purchases
Purchases (i) to be “used” outside of the United States and (ii) where the other party to the contract is “located” outside of the United States.
See the Procedure for important information about the definition of the term “used” and “located.”
Sourcing Policy 1 Sourcing Procedure 1.1 Overseas Purchases Requisition Backup Form
Option 1
Purchases $150k or less may be made based on 3 quotes.
Option 2
Purchases of any value may be made from overseas “Partner Institutions” (see Procedure for definition).
Option 3
Purchases of any value may be made from overseas vendors identified by Partner Institutions.
Option 4
Purchases of any value may be made based on 3 quotes if it is determined that fewer than 5 vendors would be likely to respond to a fully open and competitive procurement process.
Outside Funds Purchases Purchases with funds other than (i) funds appropriated or bonds authorized by the General Assembly; (ii) revenue generated from tuition; (iii) funds collected from student fees, housing fees, or dining services; (iv) revenue generated from athletic sponsorship deals or ticket sales; and (v) revenue collected from the clinical operations of The University of Connecticut Health Center and the John Dempsey Hospital.

 

Sourcing Policy 2 Sourcing Procedure 2.1 Outside Funds Contract Requisition Backup Form
Option 1
Purchases $150k or less may be made based on 3 quotes.
Option 2
Purchases of any value may be made through a process required by a sponsor/funder (for example, federal processes would be used for federally-funded grants).
Collaboration Contract Purchases
Purchases from a vendor that provides UConn with at least two of the following: (i) philanthropic support, (ii) sponsored research, (iii) research collaborations, (iv) employment opportunities for students, or (v) some other substantial value to UConn or the state.
The vendor’s contributions must have a significant market value and must provide UConn with benefits that will exceed UConn’s expenditures. See the Procedure for important details for determining the value of the vendor’s contribution.
Sourcing Policy 3 Sourcing Procedure 3.1 Collaboration Contract Purchase Requisition Backup Form
Option 1
Purchases $150k or less may be made based on 3 quotes if the vendor’s contribution to the Collaboration meets the significant threshold specified in the Procedure.
Option 2
Purchases of any value may be made if the vendor’s contribution to the Collaboration meets a higher threshold specified in the Procedure.